Exhibitor Information

Emergency Contact On The Day

Please TEXT 07951 168863

Parking

Exhibitor parking is to the rear of the building and you will be directed on the day.

You can unload at the front of the building and move your car to the rear. There are entrances to the building from the rear car-parking area.

Access

The venue is wheelchair and trolley friendly and all access is on the ground floor and level.

Tables and Stands

We hope you understand we will do everything we can to accommodate your preferences. However, with an event such as this, where we aim to keep exhibitor costs as low as possible, you may not get exactly what you stated as a preference.

Stands In The Zones

If you are in the Speaker and VIP area, your table will be 5ft rectangular and you can also have mini side tables as well if you need them.  You will get chairs for you, and your team and additional for visitors who may wish to sit down.

There will be room for your banners and there will be space behind your stand.

You will be able to access electricity but please make sure you bring an extension lead that is new or has been PAT tested.

‘Cafe’ Seating Area

There are two dedicated cafe and seating areas, and if you are in the Speaker and VIP area, there will be small tables dotted around close by for you to breakout with a prospective client or collaborator for a more comfortable conversation away from your stand.

Most of the talks are taking place in the Zone areas.

If you will offer 1:1 or special offers on the day, please get them to us asap so we can promote them.

Stands in The Main Concourse

Your table could be 3ft x 2ft or up to 5 ft.

You can put banners up behind you.

You get chairs for you, and others attending with you.

There is very limited access to electricity.

WI-FI

Because of potential security risks to the Academy Trust Wi-Fi, we have to provide this.  We aim to provide sufficient Wi-Fi for your payment terminals to work.  However, working Wi-Fi at an event can never be guaranteed and many technical problems can scupper it, so please ensure you have a backup with you.  Many payment solutions no longer need Wi-Fi to work, such as Square and a personal hotspot is useful if you want to get online to show a potential client a website.  But we recommend you have as much information with you and accessible on the day without relying on the internet.

Refreshments

We will confirm arrangements asap - there is a Waitrose approx 1/2 a mile away.

A cafe are will serve hot and cold drinks, cakes and croissants.

The Agenda

Below are the key points of the day for you as exhibitors.

We will publish separately the timings of each talk as these are subject to change in the day.

8.15am - Main Theatre (Ground Floor)

VIP, Exhibitor, and Sponsor opening when Kelly Tolhurst MP and Deborah Turner (Policy Chair For Women in Business) will open the event.

This is an excellent opportunity to network and get included in the official event photos, if you wish.

9am - Event Opens

Speaker schedule to be announced.

4pm - VIP close to the day - We invite all exhibitors, sponsors, and VIPs to the Theatre for closing thoughts, networking, catching up with old and new friends.